The Mt. Pleasant, Michigan, Housing Commission is seeking qualified candidates for the position of Executive Director.  The MPHC operates 123 units of Public Housing and 50 Housing Choice Vouchers.   Preferred qualifications include a bachelor’s degree in an appropriate field and 5 years of experience in the affordable housing industry.  Candidates must be able to obtain a PHM certification within 1 year and successfully pass all pre-employment requirements.  Salary range is $50,000-$65,000 dependent upon qualifications with a full benefit package. The position description is available upon request.  Interested candidates must send a letter of interest, Resume’ including 3 professional and 3 unrelated personal references to:  Search Committee, Mt. Pleasant Housing Commission, 1 Mosher St., Mt. Pleasant, MI  48858, by July 15, 2019.  The Mt. Pleasant Housing Commission is an EOE.

“FLINT HOUSING COMMISSION OPEN POSITION”

(Open to the Public)

TITLE:                      DIRECTOR OF DEVELOPMENT

REPORTS TO:         EXECUTIVE DIRECTOR   

SUPERVISES:          TO BE DETERMINED

GENERAL STATEMENT OF DUTIES

The Flint Housing Commission is currently seeking a full-time Director of Development. The Director of Development will work under the supervision of the Executive Director and is responsible for the development, and construction activities of the Commission.

ESSENTIAL JOB DUTIES

• Works with Executive Staff, Directors, and Administrators to help identify and articulate strategic objectives, annual goals, action plans and related performance measures and data gathering strategies to further affordable housing and redevelopment in Flint MI. Evaluation of progress and performance of the department.
• Provides internal project management for FHC’s development projects including: concept development, site investigation and acquisition, due diligence, community engagement, financing, design, construction, and contract administration.
• Oversees the execution of large-scale affordable housing construction projects, utilizing LIHTC, CITC lending, Fannie Mae, FHA, and various grant programs.
• Manages and coordinates master planning efforts related to redevelopment of FHC owned
• Coordinates with owner’s representative and other development partners to oversee construction projects.
• Administers and directs the development of plans and specifications for contracting capital improvements and rehabilitation of Commission’s Initiates resolution of construction problems and change orders for approval of the Contracting Officer and authorizes modifications of standard specifications to meet field demands.
• Administers current programs. Develops and implements new programs. Recommends procedural and budgetary changes as required.
• Acts as the 504 Coordinator and addresses requests and/or complaints regarding reasonable accommodations and fair housing concerns from program participants and applicants. Conducts needs assessment and works with program managers and staff to develop plans to meet the needs of individuals with disabilities.
• Supervises department staff involved in the development, modernization and construction of agency projects.
• Monitors rehabilitation funding and tracks cost obligated and incurred. Reviews payment requests for accuracy and compliance.
• Maintains records and prepares required reports for agency projects and writes and assists in the preparation of grant applications.
• Monitors procedures to ensure compliance with HUD regulations and agency policy compliance, and completes reports as required.
• Develops and monitors internal department audit procedures and coordinates correspondence between the Commission’s, contractors and A&E Firms.
• Creates and supervises the development of construction and A&E documents including standard boiler plate for bid specifications, contracts, notices to proceed, change orders, time extensions, stop work orders and contract settlement documents.
• Monitors contractor compliance with Davis Bacon Wage Determination Act and adherence with the Commission’s Section 3 hiring requirements.
• Confers with federal officials relative to plans, construction proposals, financing and budgets, and provides information and briefings to City Councils, County Commissioners, Planning Commissions, Advisory Boards, and other official groups as necessary.
• Provides oversight, physical and financial evaluation of land and properties, obtains information and analyzes land use, including ownership, zoning, compliance with master plan, special use permit requirements, clear title, environmental problems, flood zone, airport noise, utility availability, and compiles required applications.
• Reviews work orders and refers them to the appropriate maintenance staff, works with Asset Managers to evaluate and provide for maintenance of projects, and coordinates the implementation of quality control inspections.
• Selects, trains, supervises, counsels, evaluates, and when necessary, recommends discipline or dismissal of department personnel in accordance with approved policies and
• Supervises and assists in preparing budgets and estimating development and redevelopment project costs, and monitors timeline and budget.
• Plans, organizes, and directs the implementation of redevelopment plans, policies, procedures and regulations for center city and neighborhood redevelopment programs and
• Attends staff meeting with other executive management team members to discuss the status of FHC’s programs and activities.
• Cultivates and maintains relationships with local, state and federal agencies, community groups, consultants, private developers, and the public at large to create, implement, and coordinate plans designed to improve Downtown and surrounding neighborhoods.
• Meets and collaborates with local government and business officials regarding development and redevelopment matters.
• May direct, coordinate and evaluate the work of professional and administrative team members; interviews, hires, coaches, and disciplines employees; and plans and implements training programs for professional development.
• Provides consulting services to other housing and redevelopment related entities in Michigan as assigned.
• Performs related work as required.

EMPLOYMENT STANDARDS

1. MINIMUM EDUCATION AND EXPERIENCE

• A four-year degree from an accredited college or university in the field of business, architecture, engineering or construction management, or a closely related field.
• At least three years of supervisory experience including projects related to development at a Public Housing Authority (PHA), or a combination of the following:

A.    Maintenance of public housing, assisted housing, or other rental housing programs.

B.     Building maintenance

C.     Construction contracting.

D.    Foreman level in any building trades

• An equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position will be considered.

2. REQUIRED KNOWLEDGE, SKILLS & ABILITIES]

·         Knowledge of construction and contract administration.

·         Knowledge of federal regulations pertaining to procurement and HUD Capital Fund

• Knowledge of civil, mechanical and electrical engineering, architecture, and allied fields.
• Knowledge of the principles, practices and objectives of public housing, maintenance and the care of grounds, construction and modernization.
• Ability to plan and coordinate a program involving diversified activities.
• Ability to conduct and direct administrative and supervisory inspections of development and maintenance work.
• Ability to prepare budget estimates and reports.
• Ability to establish and maintain effective working relationships with Housing Commission employees, residents, other agencies and the general public.
• Ability to communicate tactfully and effectively in both written and verbal form in English, and preferably also in Spanish.

3. ADDITIONAL REQUIREMENTS

• Ability to work in a typical office setting and operate standard office equipment, including computers, printers, telephones, copiers, and
• Must be able to lift and/or carry objects and/or materials up to 25 lbs.
• Ability to travel to different sites and locations as required to perform job requirements or obtain agency- directed training.
• Possession of a valid Michigan driver’s license with a good driving record.

TO APPLY:

Please submit résumé and cover letter tohumanresources@flinthc.org. This position will remain open until filled.

The Flint Housing Commission is an Equal Opportunity Employer. FHC is also a Section 3 Employer - Public housing residents or low and very-low income persons who live in the metropolitan area or non-metropolitan county where a HUD-assisted project for housing or community development is located are encouraged to apply.

        JOB VACANCY ANNOUNCEMENT

December 11, 2018

POSITION TITLE:  EXECUTIVE DIRECTOR

General Summary

The Detroit Housing Commission (DHC) is seeking a highly qualified candidate to lead and manage the agency’s budget of $71 million and portfolio that includes 6000 housing choice vouchers, 3700 public housing units, and 130 modernization rehabilitation units.  The DHC expects to become a national leader in new affordable housing development as a self-developer.

The successful candidate must have completed a Master’s degree preferably in business administration, public administration, public finance, urban planning, public policy, urban studies or a closely related field.  Additionally, candidates must have a minimum of ten (10) years of progressively responsible experience with a public housing authority, non-profit housing organization, or a private housing management firm.  DHC prefers that at least five (5) of those years having been experienced with a public housing authority.   Candidates should also document that at least five (5) of those years were in leadership or management positions in housing organizations that manage and administer public housing and housing choice voucher programs.  However, candidates with exceptional academic or experience backgrounds that compensate for an academic or experience deficiency may still be considered at the discretion of the DHC Board of Commissioners. 

Candidates must have, or commit to obtaining within one year, the NAHRO Certified Management Executive Certification; or within two years, the PHADA Executive Director Education Program.  Finalists will be required to provide academic, work history, and salary history verification.  The consultant will complete criminal and credit history background checks.

The DHC website contains additional information regarding the expected knowledge, skills and abilities, the position description, and community profile.  Compensation for the position is negotiable, depending on the qualifications and experience of the chosen candidate.  It is required that the selected Executive Director will establish residency in the Detroit metropolitan area.  DHC is an equal opportunity employer.  Please submit a one-page cover letter, a two-page resume that includes salary history, and a listing of three professional references.  Please submit an email version of the application document to both Stan Quy, President / Principal of the Organizational Leadership Edge at Squy@cox.net and Helen Kipplen, Interim Executive Director / Chief Financial Officer at kipplenh@dhcmi.org. 

This position will remain open until filled.

MARIJUANA

Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law.  As a federally funded agency DHC’s employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes.  Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with DHC.  Any applicant for employment who advises DHC that s/he uses any form of marijuana will be ineligible for employment with DHC.  DHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance.

               JOB VACANCY ANNOUNCEMENT

Announcement Number 2018-1

December 4, 2018

Area of Consideration:  Open

      

The Detroit Housing Commission is posting the following (3) Three position(s).  Find below an abbreviated position summary; knowledge, skills, and abilities and position qualifications.

POSITION TITLE:     HOUSING SPECIALIST

FLSA:                       NON-EXEMPT

REPORTS TO:         DIRECTOR OF ASSISTED HOUSING OR MGR/SUPV. DESIGNEE

DEPARTMENT:        ASSISTED HOUSING

General Summary

The purpose of this position is to provide operational support of the Detroit Housing Commission’s Section 8 programs by assisting in the delivery of program services and may include application processing, waiting list management, portability actions, intake actions, and recertification duties. Additionally work involves communication with participating property owners and management companies. The work is performed under the supervision of an HCV Supervisor or Manager.

Essential Job Functions

1. Recertifications (Annual, Interim and Special): Notify program participants and landlords of scheduled reexaminations.  Interview participants; verify and document required information.  Calculate tenant share of rent. Recertifications may be conducted via mail, individual or group briefing sessions or as a home visit where a reasonable accommodation to persons with disabilities is required.  Process requests for minimum rent hardship exemptions. Notify participant, landlord, and Finance Department of new HAP and tenant payment amounts.  Enter recertification data into computer system and generate a HUD-50058.  HUD regulations require timely processing of annual and interim recertifications, including corrections, MTCS or other essential data.  
2. Terminations:  Initiate voucher termination for participants who fail to comply with program requirements. Initiate HAP Contract terminations and HAP abatements for landlords who fail to comply with program requirements. Prepare cases for hearings; participate in hearings as required.
3. Prepare correspondence using standard form letters, editing them to fit specific circumstances. 
4. Make personal, telephone, or email contact with a wide variety of people, including: applicants; voucher holders; employers; financial institutions; service or benefit providers; property managers; and landlords/owners.  Contacts are for a variety of purposes, including: explaining program requirements; negotiating rents and HAP contracts; verifying information on income, assets, or deductions; and resolving problems.
5. Provide good customer service by regularly and timely responding to email and telephone communications in a professional manner. Process incoming mail, including faxes by properly sorting, reviewing, responding timely and filing all mail or fax communications.  
6. Utilize a variety of computer software programs including standard office software for word processing (e.g. Word), presentation preparation (e.g. PowerPoint), and spreadsheet (e.g. Excel) applications; use Yardi software for applications, waiting list, participant recordkeeping, HUD-50058 preparation, and reporting. 
7. Establish and maintain participant and landlord files in accordance with DHC file protocols.  This includes timely filing of all documents related to the participant file.
8. Maintain the confidentiality of designated information. Perform work in accordance with HUD and PII (Personally Identifiable Information) policies. 
9. Application Processing: Accept applications from the public as required. Explain program procedures, eligibility criteria, waiting list preferences, anticipated waiting times, and other program issues to applicants and the public.  Place applicants on the waiting list in accordance with DHC’s Administrative Plan and applicable HUD guidance and/or regulations.
10. Waiting List Management: Participate in a waiting list update (purge) at least annually or as required; update applicants’ personal information and waiting list placement as required.
11. Portability: Explain DHC’s portability procedures to families porting into or out of the jurisdiction.  May assist as required with port-ins by providing documentation to initial PHAs and DHC’s respective Finance Department(s).  May assist with follow-up with gaining PHAs to determine the status of port-outs; provide documentation to Finance Department when families are housed.
12. Intake:  May assist, as required, in sending letters inviting applicants to provide documentation to support their eligibility for the program. Obtain necessary verifications and other required information.  Determine eligibility for the program and appropriate voucher size.  Participate in applicant briefings.  Explain program requirements to landlords and rental agents. Verify unit passes HQS inspection before completing negotiations. May, as required, determine rent reasonableness, calculate utility allowance, apply the 40% rent burden test, negotiate and prepare Housing Assistance Payments (HAP) Contracts, calculate initial HAP payments, and complete the move-in process. Notify ineligible applicants; participate in informal review process, as required.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

1. Ability to effectively communicate verbally with a variety of people, one-on-one, in small groups, and with larger groups in a briefing situation.  Contacts include a diverse, low-income population, landlords, property managers, DHC staff, and the general public. 
2. Ability to manage, organize, and process documents related to HUD requirements, in a manner that provides for proper file protocol and meets required timelines.
3. Ability to effectively communicate in writing, generally using existing form letters or other documents as examples.  Use proper and professional business email protocol.
4. Ability to mitigate conflicts and negotiate successful resolutions to disputes among team members or with participants and landlords. 
5. Knowledge of, and ability in, organizational and planning skills necessary to accomplish the work load and the ability to apply good organizational skills.
6. Analytical skills necessary to: research policies, procedures, and guidance in response to specific questions or issues; make recommendations regarding what guidance is applicable to the specific situation and what course of action should be taken. 
7. Creative problem solving skills for use when there is no directly applicable guidance.
8. Interviewing and negotiating skills and techniques.
9. Knowledge of the Section 8 programs’ regulations, guidelines, procedures, and requirements including:  HUD regulations and guidelines relating to program eligibility and participation; income determination; HAP and tenant share calculation; Housing Quality Standards (HQS); rent reasonableness; payment standards; etc., State and Local building and occupancy laws or regulations; and DHC’s Administrative Plan and related policies and procedures.
10. Must achieve and successfully maintain a score of 80% or above in an industry-recognized rent calculation test. 
11. Ability to operate a variety of standard office machines, including a computer, fax machine, copier, multi-line telephone, scanners, bar code readers and calculator.
12. Knowledge of basic office procedures such as filing.

Physical Effort and Working Conditions

The incumbent typically performs work in an office environment.  The employee must be physically able to operate a variety of office machines; must be able to move or carry objects or materials weighing up to 10 pounds; and must be able to walk stoop, bend or stand for moderate periods of time.

Other requirements

The incumbent must hold a valid state driver’s license; pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider.  Fluency in a second language (e.g. Spanish, Vietnamese) is desirable but not required.

Minimum Qualifications

An Associates’ Degree from an accredited college or university and two (2) years of full-time experience working in subsidized rental property management or a related field is preferred.  Housing Choice Voucher Program (HCVP) experience is preferred.  Experience working with a diverse customer population while offering a high-level of customer satisfaction is required. Work experience which includes responsibility for the management of documents, records or files associated with stringent or complex requirements, such as compliance with government regulations or federal legislation associated with the determination of program eligibility is required.  CSO-HCV, CSSO-HCV, HCVEIR, HCVOEIR, HCV Specialist Certification or other HCV certifications are highly desirable.

                  

Candidates possessing a high school diploma or GED and 3 years of full-time housing management experience will be considered in lieu of a degree when evaluating the minimum requirements.

The successful candidate will be required to obtain the HCV Specialist Certification and the HCV Rent Calculation Certification within 6 months of hire.  A score of 80% or higher is required on the rent calculation examination and on the rent calculation component of the HCV Specialist examination.

SALARY: $34,278.40 - $36,420.80 plus Full Benefits and Defined Contribution Retirement Plan

MARIJUANA

Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law.  As a federally funded agency DHC’s employees are  NOT permitted to use or possess any form of marijuana  for medical or recreational purposes.  Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with DHC.  Any applicant for employment who advises DHC that s/he uses any form of marijuana will be ineligible for employment with DHC.  DHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance.

HOW TO APPLY:

Submit cover letter, and resume detailing your qualifications/work experience and Voluntary Self- Identification forms to: Venesta Jones, Detroit Housing Commission, 1301 E. Jefferson, Detroit, MI 48207 OR Apply online at www.dhcmi.org under Careers.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of this position.  It is not intended to limit or in any way to modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.  The use of a particular expression of illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level or difficulty.

REQUEST FOR PROPOSALS (RFP)

Green Physical Needs Assessment and Energy Audits

The FLINT HOUSING COMMISSION will accept competitive proposals for a qualified firm to conduct a 20 year Green Physical Needs Assessment and Energy Audits for 923 conventional public housing units in Flint, Michigan.  The Green Physical Needs Assessment will be conducted in accordance with U.S. Department of Housing  and Urban Development (HUD) required criteria per Notice PIH 2010-46, Green Physical Needs Assessment Tool (GPNA) User Guide, and The Public Housing and Modernization Standards Handbook 7485.2. The Energy Audit will be conducted in accordance with 24 CFR Part 905, and energy codes.

All applicants must be familiar with building codes and the International Energy Conservation Code (IECC), as well as HUD’s regulations. Deadline to submit proposals and credentials is 3:30 P.M. (EDT) on November 2, 2018 at the address listed below. RFPs can be obtained Monday through Friday between the hours of 9:00 A.M. and 4:00 P.M. (EDT) at the address below or by calling (810)736-3117 or e-mailing at cgawne@flinthc.org.  All proposals should be sent or emailed to:

FLINT HOUSING COMMISSION

3820 RICHFIELD ROAD

FLINT, MI  48506

Email:  cgawne@flinthc.org

The Housing Commission reserves the right to reject any or all proposals. The Housing Commission is an equal opportunity employer.  Section 3/MBE/WBE businesses are encouraged to submit a proposal.

The Flint Housing Commission is requesting proposals on qualifications for architectural/engineering services.  You may download the RFQ from our website at flinthc.org or contact Candace Gawne at (810) 736-3117 or at cgawne@flinthc.org  for information and to receive “Request for Qualifications” packets via e-mail/mail.  All work is under HUD rules and regulations.

INKSTER HOUSING COMMISSION – EXECUTIVE DIRECTOR JOB POSTING

The Inkster Housing Commission (“IHC”) of Inkster, Michigan, is seeking to secure a strong candidate for the position of Executive Director. The IHC manages 734 units of Public Housing and 751 Housing Choice Vouchers. The IHC also manages a non-profit with the mission of promoting affordable housing.

The Executive Director is directly responsible for the administration of the IHC and the management of its programs in compliance with local, state and federal regulations and sound business practices. 

The Executive Director will have full and complete responsibility for directing all Operations, capital improvements, maintenance activities, managing a staff and reporting on a monthly basis to a 5-member board of commissioners. This position is a full time position with a salary range based on qualifications and experience.

Qualified candidates will have an appropriate combination of education and experience as follows: A Bachelor’s degree in business, public administration or a related field (a Masters is preferred) from an accredited college or university; a minimum 10 years of experience within a public or private sector organization or government program where you were part of the management team; at least 5 years of progressively responsible management experience that demonstrate strong leadership skills with a minimum of 3 years senior management/executive leadership experience. Preference will be given to experience related to Public Housing, Housing Choice Voucher and affordable housing development.

Qualified applicants should submit an application package which includes: 1) a letter of intent with salary and total compensation expectations; 2) a current resume with salary and total compensation history; and 3) a minimum of (3) three professional references. Failure to include all of the above named items in the submission may result in disqualification.

Application packages should be submitted via email to (no phone calls):

Inkster Housing Commission Chair

c/o Carolyn Smith

Smithc@inksterhousing.org

Deadline for submissions is October 5, 2018 at 5:00 p.m.

Job Description

GENERAL DESCRIPTION:

Under the immediate supervision of the Housing Choice Voucher Program (HCVP) Director, the HCVP Coordinator will maintain the efficient operation of the HCVP by providing general support in the areas of program leasing information including but not limited to dissemination, appointment scheduling and other HCVP related responsibilities.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience

High School diploma or equivalent; supplemented by business school course in office management, accounting and/or administration and two years responsible experience with a public housing or related social program or any equivalent combination and experience.

Licenses and Certifications

HCV/Public Housing Eligibility Certification (within 1 year of employment). HVC/Public Housing Rent Calculation Certification (within 1 year of employment).

Knowledge, Skills and Abilities

Excellent Customer Service. Ability to effectively communicate verbally with a variety of people, one-on-one and in small groups. Ability to effectively communicate in writing, generally using existing form letters or other documents as examples. Ability to mitigate conflicts and negotiate successful resolutions to disputes among team members or with clients. Knowledge of organizational and planning skills necessary to accomplish the work load. Analytical skills necessary to: research policies, procedures, and guidance in response to specific questions or issues; make recommendations regarding what guidance is applicable to the specific situation and what course of action should be taken. Creative problem solving skills for use when there is no directly applicable guidance. Interviewing and negotiating skills and techniques. Ability to operate a variety of standard office machines, including a computer, fax machine, copier, multi-line telephone, and calculator. Knowledge of basic office procedures such as filing. Knowledge of the Housing Choice Voucher program regulations, guidelines, procedures, and requirements including; HUD regulations and guidelines relating to program eligibility and participation, income determination, HAP and tenant share calculation, Housing Quality Standards (HQS), rent reasonableness, payment standards, etc.; and State and Local building and occupancy laws or regulations and IHC’s Administrative Plan and related policies and procedures

HOW TO APPLY: APPLICATION DEADLINE: Friday, September 7, 2018, 5:00PM

Submit letter of interest and resume prior to deadline to:

Name:               Paul E. Bollinger, interim Executive Director

Address:           IHC Administration Building, 4500 Inkster Rd. – Inkster, MI 48141 Email address: bollingerp@inksterhousing.org

HCVP Coordinator 08.31.18 Complete.pdf

               JOB VACANCY ANNOUNCEMENT

Announcement Number 2018-1

August 9, 2018

Area of Consideration:  Open Until Filled

DHC is seeking to enter an Employment Agreement with an Interim Director of Asset Management while it continues its search for a new Executive Director.  The Interim Director of Asset Management position will be for up to 1 year. 

Local candidate preferred as DHC will not pay moving expense.

The Detroit Housing Commission is posting the following (1) one position(s).  Find below an abbreviated position summary; knowledge, skills, and abilities and position qualifications.

POSITION TITLE:     INTERIM DIRECTOR OF ASSET MANAGEMENT (EXEMPT)

DEPARTMENT:        ASSET MANAGEMENT

REPORTS TO:         DEPUTY EXECUTIVE DIRECTOR

General Summary

This is a senior level position whose purpose is to oversee the operation of approximately 4,000 public housing units, overseeing the technical and administrative functions of management, maintenance and modernization activities and contract administration services for privately managed developments.  The position is responsible for strategic planning/goal setting, planning and coordination of crime prevention and security programs in all developments and facilities, and development and implementation of strategies to preserve and enhance the value and condition of all properties, as well as directing, overseeing, and assessing the performance of application processing, property leasing and management, maintenance of properties, construction projects, fleet management and maintenance.  This position also is responsible for establishing and maintaining appropriate policies and procedures necessary to implement the DHC asset management programs and functions to effectively ensure that federal, local and DHC regulations and performance goals are met or exceeded.  Work also involves developing and maintaining standards of performance for property operations, property conditions, safety and security, and financial performance and evaluating accomplishments through the review of recurring and special reports.  The Director of Asset Management exercises considerable independent judgment and initiative in performing the duties of the position and must exercise tact and courtesy in contact with federal, state, and local officials, consultants, housing agencies, residents and the general public.

Supervisory Responsibilities

The incumbent is responsible for the oversight, management and supervision of all Detroit Housing Commission developments including the activities for Modernization, Asset Management, Maintenance, Occupancy, and Resident Services, through intermediate managers and private management companies.

Essential Job Functions

1.         Property Operations

a.         Establish performance measures for each asset to ensure performance consistent with Authority operational objectives and applicable HUD requirements

b.         Develop and implement comprehensive, annual business/management plan for each asset to (1) maximize income, and (2) preserve/create asset value.  This plan should include a hold/sell analysis, annual operating and capital improvement budget, market analysis, valuation of the asset, and marketing plan.

c.          Review and analyze all property activity, income, expenses, and operating characteristics against established goals and objectives

d.         Monitor all capital expenditures under delegated authority

e.         Assist in asset sales, including marketing, negotiations, document review and closings

f.           Administer Property Management Contracts to ensure that contract terms are met

g.         Ensure that approved property business/management plans are appropriately implemented

h.         Conduct property inspections and performs sample compliance audits to ensure operations in accordance with applicable regulations and policies

i.           Initiate and participates in the procurement of management, construction, materials and supplies essential to the effective operation of the properties and preservation of the assets

j.           Prepare and submit accurate and timely status reports to the Director of Operations in the prescribed format

k.          Ensure that all property operations are carried out in a manner consistent with applicable Authority policies and procedures, HUD regulations, federal, state and local laws, and all Fair Housing and Equal Opportunity requirements.

2.         Capital Improvements

a.         Perform strategic facility analysis to determine the most appropriate treatment to achieve highest and best use of the real asset and to maximize income and value

b.         Oversee the development of plans for the modernization of real estate assets in accordance with applicable HUD guidelines and based on the assessed needs

c.          Assist with the development of funding applications and proposals to acquire the financial resources necessary to carry out modernization and strategic facility decisions

d.         Monitor the performance of capital improvement contracts to ensure timely and budget-compliant physical improvements in accordance with the terms of the contracts

e.         Monitor the construction and leasing progress of new projects

3.         Supervision - Through meetings, guidance, technical assistance, training, monitoring, motivation and supervision of Asset Management and Property Management personnel, ensure that:

4.         Other Essential Duties

a.         Participate in preparation of the DHC’s 5-Year and Annual Plans

b.         Develop policies and procedures, for the approval of the Director of Operations, in areas of responsibility

c.          Establish and maintain reporting systems to monitor performance standards and to ensure that written records of performance are maintained

d.         Provide formal periodic operational and status reports to the Director of Operations and attend periodic executive staff meetings and monthly Board meetings

e.         Establish and maintain positive community and client relationships

f.           Facilitate cross-functional communication and cooperation

g.         Interpret policy for subordinates, when required 

h.         Interview prospective employees and make hiring decisions; approve or disapprove hiring recommendations from subordinate managers.

i.           Conduct regular staff meetings and maintain record of meeting highlights.

j.           Represent the agency in meetings with governmental officials, non-profit agencies and the general public.

k.          Establish performance standards for subordinates, prepare (or approve) performance appraisals, and discuss with employees or supervisors; ensure position descriptions are current, and take disciplinary or corrective action as needed.

l.           Monitor changes in federal and other regulations, assess impact on the agency and inform senior staff.

m.       Ensure training for all staff on statues, regulations, rules, policies, and procedures related to the Asset Management operations and public housing management.

n.         Perform other duties as assigned

 

Required Knowledge, Skills, and Abilities

1. Substantial knowledge of the range of HUD regulations governing occupancy of public housing as well as public housing administration and a working knowledge of mixed-financing structures used in affordable housing development and operation 
2. Strong knowledge of the principles and practices of management and supervision.
3. Working knowledge of the principles and practices of budgeting and budget administration.
4. Comprehensive knowledge of property management principles and practices, including property maintenance administration
5. Working knowledge of contract administration and tenant/landlord law
6. Working knowledge of the MS Windows operating system and Microsoft Office Productivity software.  
7. Ability to plan, organize, and manage multiple projects and priorities to accomplish tasks.
8. Ability to delegate duties and assignments in order to achieve goals.
9. Ability to anticipate potential problems and needs in order to develop and initiate appropriate corrective action.
10. Ability to effectively relate to and deal with public and private agencies and residents in order to accomplish organizational goals.
11. Ability to communicate effectively, both orally and in writing, with groups and individuals.
12. Ability to delegate duties and assignments in order to achieve objectives.
13. Skill in communicating with people internal and external to the organization and from a broad range of socio-economic backgrounds, both orally and in writing.
14. Skill in analyzing data.
15. Skill in developing policies and procedures designed to meet the goals and objectives of the organization.
16. Skill in the preparation and presentation of ideas and information in both formal and informal settings

Physical Effort and Working Conditions

Approximately 80% of the work takes place in an office environment.  Must be physically able to operate a variety of office machines.  Must be able to move or carry objects or materials, such as files, manuals, etc., weighing up to 10 pounds.  Must be physically able to access all buildings, properties, units, repair and maintenance shops, and construction sites for inspections.  Must be able to walk or stand for moderate periods of time.  The work involves normal risks or discomforts associated with an office environment.  The work area is usually adequately lighted, heated, and ventilated.

Other Requirements

The incumbent must have or be able to acquire a valid State of Michigan Driver’s License; be bondable and insurable, be capable of obtaining Federal, State of Michigan and City of Detroit Police Department criminal investigation clearances; and pass a drug screening test administered by the Commission or other source as designated by the Commission. 

Minimum Qualifications (Education/Experience)

Bachelor’s degree in business, urban planning, public administration or equivalent (master’s degree preferred); 7 years of management experience; strong leadership skills; and proven ability in motivating employees and promoting team work.  Experience must be in real estate asset management, multi-family housing management, program management of federal housing programs, and interpreting and implementing HUD regulations.  Experience in managing third party asset management contracts and low rent public housing programs are a plus.  Public Housing Management certification is required within one year of employment.

SALARY:  $95,000 including health care, vision care, dental care, & life insurance.  Pension is not included with this interim position if an external candidate is selected.

Interviews may be conducted throughout the duration of the posting at the discretion of DHC so all qualified applicants may not be interviewed.

This job description should not be interpreted as all-inclusive.  It is intended to identify the major responsibilities and requirements of this job classification.  All incumbents may not perform all job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.

               JOB VACANCY ANNOUNCEMENT

Announcement Number 2018-1

August 9, 2018

Area of Consideration:  Open

      

The Detroit Housing Commission is posting the following (3) Three position(s).  Find below an abbreviated position summary; knowledge, skills, and abilities and position qualifications.

POSITION TITLE:     HOUSING SPECIALIST

FLSA:                       NON-EXEMPT

REPORTS TO:         DIRECTOR OF ASSISTED HOUSING OR MGR/SUPV. DESIGNEE

DEPARTMENT:        ASSISTED HOUSING

General Summary

The purpose of this position is to provide operational support of the Detroit Housing Commission’s Section 8 programs by assisting in the delivery of program services and may include application processing, waiting list management, portability actions, intake actions, and recertification duties. Additionally work involves communication with participating property owners and management companies. The work is performed under the supervision of an HCV Supervisor or Manager.

Essential Job Functions

1. Recertifications (Annual, Interim and Special): Notify program participants and landlords of scheduled reexaminations.  Interview participants; verify and document required information.  Calculate tenant share of rent. Recertifications may be conducted via mail, individual or group briefing sessions or as a home visit where a reasonable accommodation to persons with disabilities is required.  Process requests for minimum rent hardship exemptions. Notify participant, landlord, and Finance Department of new HAP and tenant payment amounts.  Enter recertification data into computer system and generate a HUD-50058.  HUD regulations require timely processing of annual and interim recertifications, including corrections, MTCS or other essential data.  
2. Terminations:  Initiate voucher termination for participants who fail to comply with program requirements. Initiate HAP Contract terminations and HAP abatements for landlords who fail to comply with program requirements. Prepare cases for hearings; participate in hearings as required.
3. Prepare correspondence using standard form letters, editing them to fit specific circumstances. 
4. Make personal, telephone, or email contact with a wide variety of people, including: applicants; voucher holders; employers; financial institutions; service or benefit providers; property managers; and landlords/owners.  Contacts are for a variety of purposes, including: explaining program requirements; negotiating rents and HAP contracts; verifying information on income, assets, or deductions; and resolving problems.
5. Provide good customer service by regularly and timely responding to email and telephone communications in a professional manner. Process incoming mail, including faxes by properly sorting, reviewing, responding timely and filing all mail or fax communications.  
6. Utilize a variety of computer software programs including standard office software for word processing (e.g. Word), presentation preparation (e.g. PowerPoint), and spreadsheet (e.g. Excel) applications; use Yardi software for applications, waiting list, participant recordkeeping, HUD-50058 preparation, and reporting. 
7. Establish and maintain participant and landlord files in accordance with DHC file protocols.  This includes timely filing of all documents related to the participant file.
8. Maintain the confidentiality of designated information. Perform work in accordance with HUD and PII (Personally Identifiable Information) policies. 
9. Application Processing: Accept applications from the public as required. Explain program procedures, eligibility criteria, waiting list preferences, anticipated waiting times, and other program issues to applicants and the public.  Place applicants on the waiting list in accordance with DHC’s Administrative Plan and applicable HUD guidance and/or regulations.
10. Waiting List Management: Participate in a waiting list update (purge) at least annually or as required; update applicants’ personal information and waiting list placement as required.
11. Portability: Explain DHC’s portability procedures to families porting into or out of the jurisdiction.  May assist as required with port-ins by providing documentation to initial PHAs and DHC’s respective Finance Department(s).  May assist with follow-up with gaining PHAs to determine the status of port-outs; provide documentation to Finance Department when families are housed.
12. Intake:  May assist, as required, in sending letters inviting applicants to provide documentation to support their eligibility for the program. Obtain necessary verifications and other required information.  Determine eligibility for the program and appropriate voucher size.  Participate in applicant briefings.  Explain program requirements to landlords and rental agents. Verify unit passes HQS inspection before completing negotiations. May, as required, determine rent reasonableness, calculate utility allowance, apply the 40% rent burden test, negotiate and prepare Housing Assistance Payments (HAP) Contracts, calculate initial HAP payments, and complete the move-in process. Notify ineligible applicants; participate in informal review process, as required.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

1. Ability to effectively communicate verbally with a variety of people, one-on-one, in small groups, and with larger groups in a briefing situation.  Contacts include a diverse, low-income population, landlords, property managers, DHC staff, and the general public. 
2. Ability to manage, organize, and process documents related to HUD requirements, in a manner that provides for proper file protocol and meets required timelines.
3. Ability to effectively communicate in writing, generally using existing form letters or other documents as examples.  Use proper and professional business email protocol.
4. Ability to mitigate conflicts and negotiate successful resolutions to disputes among team members or with participants and landlords. 
5. Knowledge of, and ability in, organizational and planning skills necessary to accomplish the work load and the ability to apply good organizational skills.
6. Analytical skills necessary to: research policies, procedures, and guidance in response to specific questions or issues; make recommendations regarding what guidance is applicable to the specific situation and what course of action should be taken. 
7. Creative problem solving skills for use when there is no directly applicable guidance.
8. Interviewing and negotiating skills and techniques.
9. Knowledge of the Section 8 programs’ regulations, guidelines, procedures, and requirements including:  HUD regulations and guidelines relating to program eligibility and participation; income determination; HAP and tenant share calculation; Housing Quality Standards (HQS); rent reasonableness; payment standards; etc., State and Local building and occupancy laws or regulations; and DHC’s Administrative Plan and related policies and procedures.
10. Must achieve and successfully maintain a score of 80% or above in an industry-recognized rent calculation test. 
11. Ability to operate a variety of standard office machines, including a computer, fax machine, copier, multi-line telephone, scanners, bar code readers and calculator.
12. Knowledge of basic office procedures such as filing.

Physical Effort and Working Conditions

The incumbent typically performs work in an office environment.  The employee must be physically able to operate a variety of office machines; must be able to move or carry objects or materials weighing up to 10 pounds; and must be able to walk stoop, bend or stand for moderate periods of time.

Other requirements

The incumbent must hold a valid state driver’s license; pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider.  Fluency in a second language (e.g. Spanish, Vietnamese) is desirable but not required.

Minimum Qualifications

Associates degree and three (3) to five (5) years of full-time experience working in subsidized rental property management or related field is required.  Bachelors’ degree and Housing Choice Voucher (HCV) program experience is preferred.  Work experience which includes responsibility for a diverse customer population while offering a high-level of customer satisfaction is required. Work experience which includes responsibility for the management of documents, records or files associated with stringent or complex requirements (such as compliance with government regulations or federal legislation) is required. Housing Choice Voucher experience is preferred.  HCV Certification encompassing the areas of occupancy, rent calculation, and/or eligibility is highly desirable.

SALARY: $34,278.40 - $36,420.80 plus Full Benefits and Pension Plan

HOW TO APPLY:

Submit cover letter, and resume detailing your qualifications/work experience and Voluntary Self- Identification forms to: Venesta Jones, Detroit Housing Commission, 1301 E. Jefferson, Detroit, MI 48207 OR Apply online at www.dhcmi.org under Careers.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of this position.  It is not intended to limit or in any way to modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.  The use of a particular expression of illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level or difficulty.