JOB VACANCY ANNOUNCEMENT

Announcement Number 2018-1

August 9, 2018

Area of Consideration:  Open Until Filled

DHC is seeking to enter an Employment Agreement with an Interim Director of Asset Management while it continues its search for a new Executive Director.  The Interim Director of Asset Management position will be for up to 1 year. 

Local candidate preferred as DHC will not pay moving expense.

The Detroit Housing Commission is posting the following (1) one position(s).  Find below an abbreviated position summary; knowledge, skills, and abilities and position qualifications.

POSITION TITLE:     INTERIM DIRECTOR OF ASSET MANAGEMENT (EXEMPT)

DEPARTMENT:        ASSET MANAGEMENT

REPORTS TO:         DEPUTY EXECUTIVE DIRECTOR

General Summary

This is a senior level position whose purpose is to oversee the operation of approximately 4,000 public housing units, overseeing the technical and administrative functions of management, maintenance and modernization activities and contract administration services for privately managed developments.  The position is responsible for strategic planning/goal setting, planning and coordination of crime prevention and security programs in all developments and facilities, and development and implementation of strategies to preserve and enhance the value and condition of all properties, as well as directing, overseeing, and assessing the performance of application processing, property leasing and management, maintenance of properties, construction projects, fleet management and maintenance.  This position also is responsible for establishing and maintaining appropriate policies and procedures necessary to implement the DHC asset management programs and functions to effectively ensure that federal, local and DHC regulations and performance goals are met or exceeded.  Work also involves developing and maintaining standards of performance for property operations, property conditions, safety and security, and financial performance and evaluating accomplishments through the review of recurring and special reports.  The Director of Asset Management exercises considerable independent judgment and initiative in performing the duties of the position and must exercise tact and courtesy in contact with federal, state, and local officials, consultants, housing agencies, residents and the general public.

Supervisory Responsibilities

The incumbent is responsible for the oversight, management and supervision of all Detroit Housing Commission developments including the activities for Modernization, Asset Management, Maintenance, Occupancy, and Resident Services, through intermediate managers and private management companies.

Essential Job Functions

1.         Property Operations

a.         Establish performance measures for each asset to ensure performance consistent with Authority operational objectives and applicable HUD requirements

b.         Develop and implement comprehensive, annual business/management plan for each asset to (1) maximize income, and (2) preserve/create asset value.  This plan should include a hold/sell analysis, annual operating and capital improvement budget, market analysis, valuation of the asset, and marketing plan.

c.          Review and analyze all property activity, income, expenses, and operating characteristics against established goals and objectives

d.         Monitor all capital expenditures under delegated authority

e.         Assist in asset sales, including marketing, negotiations, document review and closings

f.           Administer Property Management Contracts to ensure that contract terms are met

g.         Ensure that approved property business/management plans are appropriately implemented

h.         Conduct property inspections and performs sample compliance audits to ensure operations in accordance with applicable regulations and policies

i.           Initiate and participates in the procurement of management, construction, materials and supplies essential to the effective operation of the properties and preservation of the assets

j.           Prepare and submit accurate and timely status reports to the Director of Operations in the prescribed format

k.          Ensure that all property operations are carried out in a manner consistent with applicable Authority policies and procedures, HUD regulations, federal, state and local laws, and all Fair Housing and Equal Opportunity requirements.

2.         Capital Improvements

a.         Perform strategic facility analysis to determine the most appropriate treatment to achieve highest and best use of the real asset and to maximize income and value

b.         Oversee the development of plans for the modernization of real estate assets in accordance with applicable HUD guidelines and based on the assessed needs

c.          Assist with the development of funding applications and proposals to acquire the financial resources necessary to carry out modernization and strategic facility decisions

d.         Monitor the performance of capital improvement contracts to ensure timely and budget-compliant physical improvements in accordance with the terms of the contracts

e.         Monitor the construction and leasing progress of new projects

3.         Supervision - Through meetings, guidance, technical assistance, training, monitoring, motivation and supervision of Asset Management and Property Management personnel, ensure that:

4.         Other Essential Duties

a.         Participate in preparation of the DHC’s 5-Year and Annual Plans

b.         Develop policies and procedures, for the approval of the Director of Operations, in areas of responsibility

c.          Establish and maintain reporting systems to monitor performance standards and to ensure that written records of performance are maintained

d.         Provide formal periodic operational and status reports to the Director of Operations and attend periodic executive staff meetings and monthly Board meetings

e.         Establish and maintain positive community and client relationships

f.           Facilitate cross-functional communication and cooperation

g.         Interpret policy for subordinates, when required 

h.         Interview prospective employees and make hiring decisions; approve or disapprove hiring recommendations from subordinate managers.

i.           Conduct regular staff meetings and maintain record of meeting highlights.

j.           Represent the agency in meetings with governmental officials, non-profit agencies and the general public.

k.          Establish performance standards for subordinates, prepare (or approve) performance appraisals, and discuss with employees or supervisors; ensure position descriptions are current, and take disciplinary or corrective action as needed.

l.           Monitor changes in federal and other regulations, assess impact on the agency and inform senior staff.

m.       Ensure training for all staff on statues, regulations, rules, policies, and procedures related to the Asset Management operations and public housing management.

n.         Perform other duties as assigned

 

Required Knowledge, Skills, and Abilities

1. Substantial knowledge of the range of HUD regulations governing occupancy of public housing as well as public housing administration and a working knowledge of mixed-financing structures used in affordable housing development and operation 
2. Strong knowledge of the principles and practices of management and supervision.
3. Working knowledge of the principles and practices of budgeting and budget administration.
4. Comprehensive knowledge of property management principles and practices, including property maintenance administration
5. Working knowledge of contract administration and tenant/landlord law
6. Working knowledge of the MS Windows operating system and Microsoft Office Productivity software.  
7. Ability to plan, organize, and manage multiple projects and priorities to accomplish tasks.
8. Ability to delegate duties and assignments in order to achieve goals.
9. Ability to anticipate potential problems and needs in order to develop and initiate appropriate corrective action.
10. Ability to effectively relate to and deal with public and private agencies and residents in order to accomplish organizational goals.
11. Ability to communicate effectively, both orally and in writing, with groups and individuals.
12. Ability to delegate duties and assignments in order to achieve objectives.
13. Skill in communicating with people internal and external to the organization and from a broad range of socio-economic backgrounds, both orally and in writing.
14. Skill in analyzing data.
15. Skill in developing policies and procedures designed to meet the goals and objectives of the organization.
16. Skill in the preparation and presentation of ideas and information in both formal and informal settings

Physical Effort and Working Conditions

Approximately 80% of the work takes place in an office environment.  Must be physically able to operate a variety of office machines.  Must be able to move or carry objects or materials, such as files, manuals, etc., weighing up to 10 pounds.  Must be physically able to access all buildings, properties, units, repair and maintenance shops, and construction sites for inspections.  Must be able to walk or stand for moderate periods of time.  The work involves normal risks or discomforts associated with an office environment.  The work area is usually adequately lighted, heated, and ventilated.

Other Requirements

The incumbent must have or be able to acquire a valid State of Michigan Driver’s License; be bondable and insurable, be capable of obtaining Federal, State of Michigan and City of Detroit Police Department criminal investigation clearances; and pass a drug screening test administered by the Commission or other source as designated by the Commission. 

Minimum Qualifications (Education/Experience)

Bachelor’s degree in business, urban planning, public administration or equivalent (master’s degree preferred); 7 years of management experience; strong leadership skills; and proven ability in motivating employees and promoting team work.  Experience must be in real estate asset management, multi-family housing management, program management of federal housing programs, and interpreting and implementing HUD regulations.  Experience in managing third party asset management contracts and low rent public housing programs are a plus.  Public Housing Management certification is required within one year of employment.

SALARY:  $95,000 including health care, vision care, dental care, & life insurance.  Pension is not included with this interim position if an external candidate is selected.

Interviews may be conducted throughout the duration of the posting at the discretion of DHC so all qualified applicants may not be interviewed.

This job description should not be interpreted as all-inclusive.  It is intended to identify the major responsibilities and requirements of this job classification.  All incumbents may not perform all job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.

               JOB VACANCY ANNOUNCEMENT

Announcement Number 2018-1

August 9, 2018

Area of Consideration:  Open

      

The Detroit Housing Commission is posting the following (3) Three position(s).  Find below an abbreviated position summary; knowledge, skills, and abilities and position qualifications.

POSITION TITLE:     HOUSING SPECIALIST

FLSA:                       NON-EXEMPT

REPORTS TO:         DIRECTOR OF ASSISTED HOUSING OR MGR/SUPV. DESIGNEE

DEPARTMENT:        ASSISTED HOUSING

General Summary

The purpose of this position is to provide operational support of the Detroit Housing Commission’s Section 8 programs by assisting in the delivery of program services and may include application processing, waiting list management, portability actions, intake actions, and recertification duties. Additionally work involves communication with participating property owners and management companies. The work is performed under the supervision of an HCV Supervisor or Manager.

Essential Job Functions

1. Recertifications (Annual, Interim and Special): Notify program participants and landlords of scheduled reexaminations.  Interview participants; verify and document required information.  Calculate tenant share of rent. Recertifications may be conducted via mail, individual or group briefing sessions or as a home visit where a reasonable accommodation to persons with disabilities is required.  Process requests for minimum rent hardship exemptions. Notify participant, landlord, and Finance Department of new HAP and tenant payment amounts.  Enter recertification data into computer system and generate a HUD-50058.  HUD regulations require timely processing of annual and interim recertifications, including corrections, MTCS or other essential data.  
2. Terminations:  Initiate voucher termination for participants who fail to comply with program requirements. Initiate HAP Contract terminations and HAP abatements for landlords who fail to comply with program requirements. Prepare cases for hearings; participate in hearings as required.
3. Prepare correspondence using standard form letters, editing them to fit specific circumstances. 
4. Make personal, telephone, or email contact with a wide variety of people, including: applicants; voucher holders; employers; financial institutions; service or benefit providers; property managers; and landlords/owners.  Contacts are for a variety of purposes, including: explaining program requirements; negotiating rents and HAP contracts; verifying information on income, assets, or deductions; and resolving problems.
5. Provide good customer service by regularly and timely responding to email and telephone communications in a professional manner. Process incoming mail, including faxes by properly sorting, reviewing, responding timely and filing all mail or fax communications.  
6. Utilize a variety of computer software programs including standard office software for word processing (e.g. Word), presentation preparation (e.g. PowerPoint), and spreadsheet (e.g. Excel) applications; use Yardi software for applications, waiting list, participant recordkeeping, HUD-50058 preparation, and reporting. 
7. Establish and maintain participant and landlord files in accordance with DHC file protocols.  This includes timely filing of all documents related to the participant file.
8. Maintain the confidentiality of designated information. Perform work in accordance with HUD and PII (Personally Identifiable Information) policies. 
9. Application Processing: Accept applications from the public as required. Explain program procedures, eligibility criteria, waiting list preferences, anticipated waiting times, and other program issues to applicants and the public.  Place applicants on the waiting list in accordance with DHC’s Administrative Plan and applicable HUD guidance and/or regulations.
10. Waiting List Management: Participate in a waiting list update (purge) at least annually or as required; update applicants’ personal information and waiting list placement as required.
11. Portability: Explain DHC’s portability procedures to families porting into or out of the jurisdiction.  May assist as required with port-ins by providing documentation to initial PHAs and DHC’s respective Finance Department(s).  May assist with follow-up with gaining PHAs to determine the status of port-outs; provide documentation to Finance Department when families are housed.
12. Intake:  May assist, as required, in sending letters inviting applicants to provide documentation to support their eligibility for the program. Obtain necessary verifications and other required information.  Determine eligibility for the program and appropriate voucher size.  Participate in applicant briefings.  Explain program requirements to landlords and rental agents. Verify unit passes HQS inspection before completing negotiations. May, as required, determine rent reasonableness, calculate utility allowance, apply the 40% rent burden test, negotiate and prepare Housing Assistance Payments (HAP) Contracts, calculate initial HAP payments, and complete the move-in process. Notify ineligible applicants; participate in informal review process, as required.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

1. Ability to effectively communicate verbally with a variety of people, one-on-one, in small groups, and with larger groups in a briefing situation.  Contacts include a diverse, low-income population, landlords, property managers, DHC staff, and the general public. 
2. Ability to manage, organize, and process documents related to HUD requirements, in a manner that provides for proper file protocol and meets required timelines.
3. Ability to effectively communicate in writing, generally using existing form letters or other documents as examples.  Use proper and professional business email protocol.
4. Ability to mitigate conflicts and negotiate successful resolutions to disputes among team members or with participants and landlords. 
5. Knowledge of, and ability in, organizational and planning skills necessary to accomplish the work load and the ability to apply good organizational skills.
6. Analytical skills necessary to: research policies, procedures, and guidance in response to specific questions or issues; make recommendations regarding what guidance is applicable to the specific situation and what course of action should be taken. 
7. Creative problem solving skills for use when there is no directly applicable guidance.
8. Interviewing and negotiating skills and techniques.
9. Knowledge of the Section 8 programs’ regulations, guidelines, procedures, and requirements including:  HUD regulations and guidelines relating to program eligibility and participation; income determination; HAP and tenant share calculation; Housing Quality Standards (HQS); rent reasonableness; payment standards; etc., State and Local building and occupancy laws or regulations; and DHC’s Administrative Plan and related policies and procedures.
10. Must achieve and successfully maintain a score of 80% or above in an industry-recognized rent calculation test. 
11. Ability to operate a variety of standard office machines, including a computer, fax machine, copier, multi-line telephone, scanners, bar code readers and calculator.
12. Knowledge of basic office procedures such as filing.

Physical Effort and Working Conditions

The incumbent typically performs work in an office environment.  The employee must be physically able to operate a variety of office machines; must be able to move or carry objects or materials weighing up to 10 pounds; and must be able to walk stoop, bend or stand for moderate periods of time.

Other requirements

The incumbent must hold a valid state driver’s license; pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider.  Fluency in a second language (e.g. Spanish, Vietnamese) is desirable but not required.

Minimum Qualifications

Associates degree and three (3) to five (5) years of full-time experience working in subsidized rental property management or related field is required.  Bachelors’ degree and Housing Choice Voucher (HCV) program experience is preferred.  Work experience which includes responsibility for a diverse customer population while offering a high-level of customer satisfaction is required. Work experience which includes responsibility for the management of documents, records or files associated with stringent or complex requirements (such as compliance with government regulations or federal legislation) is required. Housing Choice Voucher experience is preferred.  HCV Certification encompassing the areas of occupancy, rent calculation, and/or eligibility is highly desirable.

SALARY: $34,278.40 - $36,420.80 plus Full Benefits and Pension Plan

HOW TO APPLY:

Submit cover letter, and resume detailing your qualifications/work experience and Voluntary Self- Identification forms to: Venesta Jones, Detroit Housing Commission, 1301 E. Jefferson, Detroit, MI 48207 OR Apply online at www.dhcmi.org under Careers.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of this position.  It is not intended to limit or in any way to modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.  The use of a particular expression of illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level or difficulty.

Maintenance Serviceperson I 07.31.18.pdf

GENERAL DESCRIPTION:
The Maintenance Serviceperson I is responsible for performing unskilled and semi-skilled maintenance and repair tasks in order to maintain the IHC units in a decent, safe and sanitary condition.

MINIMUM QUALIFICATIONS REQUIRED 

Education and Experience
High School diploma or equivalent. Two (2) years vocational training desirable. Two (2) years responsible experience with a public housing or residential maintenance. Demonstrated ability to perform unskilled, semi-skilled tasks and assist with skilled tasks. Demonstrated ability to operate the more common types of machine or woodworking equipment. Ability to follow detailed instructions, take directions from Supervisor, and effectively communicate with residents and IHC staff.

Licenses and Certifications
None required.

Knowledge, Skills and Abilities

• Excellent Customer Service.
  
• Ability to effectively communicate verbally with a variety of people, one-on-one and in small groups.
  
• Ability to effectively communicate in writing, generally using existing form letters or other documents as examples.
  
• Ability to use a personal computer to enter and report data and perform word processing
  
• Knowledge of the Uniform Physical Condition Standards (UPCS). • Takes all appropriate safety precautions to avoid on-the-job accidents.
  
• Completes 100% of assigned Emergency work orders within 24-Hours.
  
• Completes 100% of assigned Urgent work orders within 72-Hours.
  
• Completes 100% of assigned routine work orders within 20-days.
  
• Completes make ready work order within 10-days 
  
• For all work completed, meets quality standards established by the supervisor.
  
• Uses skills necessary to the job and shows evidence of developing additional skills through experience.
  
• Uses IHC tools, materials and equipment efficiently, properly and safely.
  
• Properly prepares and submits 100% of job-related documents (work orders time sheets etc.) to the supervisor daily.
  
• Attendance reliable leave does not exceed the amount permitted and the employee has no unexcused absences from the job.
  

HOW TO APPLY: APPLICATION DEADLINE: Friday, August 10, 2018, 5:00PM Submit letter of interest and resume prior to deadline to:

Name: Catherine Broadbent, Executive Administrative Assistant / Human Resources Generalist Address: IHC Administration Building, 4500 Inkster Rd. – Inkster, MI 48141 Email address: broadbentc@inksterhousing.org

Inkster Housing Commission

Click Here for more details regarding the position.

Job Title: Intake Specialist

Reports To: Director of Asset Management & Modernization

Current Work Schedule: Monday – Friday, 8:00AM – 5:00PM – On Call  

FLSA: Non-exempt (Hourly)

Pay Rate: $12.00 – 16.00 Depending on Qualifications

GENERAL DESCRIPTION:
This position is responsible for all program applications and maintains the applicant files for the Inkster Housing Commission; performs clerical work in the processing of client eligibility information and other clerical duties as assigned 

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience

Licenses and Certifications

Knowledge, Skills and Abilities

HOW TO APPLY: APPLICATION DEADLINE: Tuesday, June 5, 2018, 5:00PM

Submit letter of interest and resume prior to deadline to:

Name:               Paul E. Bollinger, interim Executive Director

Address:           IHC Administration Building, 4500 Inkster Rd. – Inkster, MI 48141

Email address:  bollingerp@inksterhousing.org

Full Job Description

Job Title: Director of Asset Management & Modernization

Reports To: Executive Director

Current Work Schedule:  Monday – Friday, 8:00AM – 5:00PM – On Call  

FLSA:  Management Exempt

Pay Rate: Annual $50,000 - $75,000 Depending on Qualifications

GENERAL DESCRIPTION:

This position is a senior management position that requires extensive knowledge and experience with HUD Regulations and Compliance whose purpose is to coordinate and oversee the operations of approximately 750 housing units, managing the technical and administrative functions of management, maintenance, and modernization activities, Tax Credit, Homeownership, and contract administration services for privately managed developments.  Coordinate with and supervise program staff in day-to-day management activities of Public Housing, PHC Mixed Finance/LIHTC, Homeownership, and other PHC developments.  Plan, develop and implement policies and procedures that will insure the PHC, and its residents meet all HUD and IRS regulatory requirements pertaining to the operation and occupancy of public, senior, mixed-finance  or other PHC housing programs; improve living conditions for our residents, along with monitoring the operations and budget aspects of the programs to protect and preserve the PHCs assets and programs,  and insure long-term viability of the developments, or programs, including, but not limited to, marketing, leasing, occupancy, tenant accounts receivable, maintenance, capital improvements and HUD / LIHTC Compliance. Provides training on the use of various HUD reporting systems, and our system of record.

Oversee the administration of modernization, including project planning, development, procurement, and contract administration. 

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience

Bachelor’s Degree in Business, Urban Planning, Public Administration, or a related field from an accredited college or university.  Five (5) or more years of    progressive management and supervisory experience, with at least four (4) or more years of overseeing a public or private multi-family housing management division and maintenance practices OR eight (8) years equivalent combination of education and experience in housing and commercial management.

Licenses and Certifications

Certified Property Manager® (CPM) Certification preferred.  Property Management Certification in accordance with HUD guidelines within 1year of employment.  Maintenance Management Certification within 1 year of employment.  Uniform Physical Code Standards Certification within 1 year of employment

Knowledge, Skills and Abilities

Extensive knowledge of federal, state, and local laws, rules, and regulations pertaining to low income housing including knowledge of Housing Authority programs.  Knowledge of principles, practices and techniques of project and financial management, budgeting, data processing and landlord/tenant lease enforcement.

Knowledge of housing quality standards and maintenance of facilities including vendors and contractors accountability of work.

Ability to effectively plan, direct, and supervise the work of others, delegate responsibility and authority, and hold others accountable for tasks assigned. Operate within departmental budget.

Valid driver’s license in good standing; Eligible for coverage under the PHC fleet auto insurance.

HOW TO APPLY: APPLICATION DEADLINE: Friday, May 25, 2018, 5:00PM

Submit letter of interest and resume prior to deadline to:

Name:                Paul E. Bollinger, interim Executive Director

Address:            IHC Administration Building, 4500 Inkster Rd. – Inkster, MI 48141

Email address:    bollingerp@inksterhousing.org

Full Job Description

EXECUTIVE DIRECTOR:  The Dowagiac (MI) Housing Commission located in extreme southwestern Michigan seeks candidate with five (5) years minimum of housing management experience and at least three (3) years of developing and administering budgets, procurement and interrelating with persons of varied socio-economic backgrounds to lead an agency with 214 units of housing; 60 elderly; 26 family and 128 housing vouchers and a staff of four.  Knowledge of HUD regulations, preferred.  Strong written and verbal skills, required.  A Bachelor’s degree in business or public administration or a related field, preferred.  Candidates must possess a Public Housing Management Certification (PHM) or obtain within 12 months.  Consideration will be given to a candidate with a combination of housing skills, education and experience related to the multi-faceted duties required of an ED in a small public housing authority.  Salary dependent upon experience and education.  Position is open until filled.  Submit resume and cover letter to:  Leo P. Dauwer, Search Consultant, 20 Shady Lane, Needham, MA  02492.  Attn:  Dowagaic Search Email:  dowerassociates@comcast.net  Equal Opportunity Employer  Please, no faxes.

BANGOR HOUSING EXECUTIVE DIRECTOR

The Bangor Housing Commission (BHC) is a small agency located 10 miles east of Lake Michigan in Southwest Michigan, within the City of Bangor.  Candidates must be knowledgeable of HUD regulations and procedures, affordable housing strategies, and implement innovative opportunities to generate capital for  housing programs.  The executive director is responsible for all aspects of the BHC operation.  The position requires candidates to possess a Bachelors degree in public administration, business administration, finance, or related field; and have at least five (5) years of progressive executive-level experience in the field of public housing or other governmental subsidized  housing and hold a NAHRO Public Housing Manager Certification (PHM) or obtain certification within one year of the date of hire.  Candidates with equivalent public housing training and experience will be considered.  Salary commensurate with education and experience.  Submit cover letter and resume to: Bangor Housing Commission P.O. Box 5 Bangor, MI 49013  Attn: Julie France, Board President.  Resumes must be received no later than June 15, 2017.